Best Tools for Project Management

Best Tools for Project Management

The best tools for project management provide the solution for Project management software. Simple projects only need a checklist, whereas large projects demand careful planning, task assignment, deadline setting, monitoring everyone’s adherence to them, and time tracking.

The use of contemporary tools is necessary to correctly quantify, objectively categorize, separate, and allocate work in a proportionate manner. Many of the best tools for Project management are available, and if you’re new to project management, it may be difficult to decide which ones are crucial, useful, and time-saving.

1. Basecamp

Basecamp is starting our list of the best tools for Project management. It is a complete project management solution that is excellent for remote teams. Communication and coordination are greatly facilitated by built-in collaboration features, such as team schedules, message boards, and group chats.

When compared to other best tools for Project management software, the cost is a little high. It’s vital to remember that Basecamp lacks the necessary capabilities, such as different project views and task priorities. Despite these drawbacks, it remains a helpful project management tool for remote teams, especially if they prioritize effective communication and collaboration.


One of the most well-liked tools for Project management is, which offers customizable dashboards, CRM capabilities, product management, and a guest view function for in-the-moment collaboration. Users can register by industry, which customizes the experience for particular industries.

It has some restrictions, though, such as the fact that task dependencies are only limited by dates and that key features like Gantt charts, calendar views, automation, time tracking, and connections are only available on more expensive subscriptions. As a result, it might not be appropriate for smaller enterprises or those on a tighter budget.

3. Wrike

Wrike is a powerful and adaptable application that promotes better communication and collaboration between teams, organizations, and professional service providers. Many top-notch collaboration, communication, and document management solutions are available on Wrike. 

With the help of the tool, you may organize your team to operate more quickly and efficiently. But you’ll discover that everything you need to unlock costs a lot of money.

4. Asana

Asana is a feature-rich task management solution that offers a variety of project views, process management automation, communication capabilities, support for Agile, adaptability, strong integrations, and smart design, making it a top competitor in the project management software industry.

Asana does, however, have a few drawbacks to be aware of. Although it is accessible for iOS and Android devices, the mobile app is less effective and user-friendly than the desktop version. 

It is not feasible to assign tasks to more than one person. Only the Business and Enterprise tiers offer time-tracking tools, while the lower-tier plans focus little on security.

5. Notion

Content producers, solopreneurs, and small teams managing several projects would find Notion to be a great project management tool. You may easily organize your tasks using the several project views it provides, like the timeline, board, and calendar. 

How you can start in the board view and quickly add a timeline view to visualize task linkages was highly appealing to me. It’s crucial to remember that Notion can be lacking in some sophisticated project management tools, and maintaining many projects can be time-consuming (particularly for big teams). These best tools for Project management security features could also be enhanced.

6. ClickUp

You may more effectively organize your activities, notes, projects, and time using ClickUp, a widely regarded productivity tool. It centralizes everything so you can quickly identify who handles each task.

For a better user experience, ClickUp stands out for its emphasis on customizable views, statuses, features, and workflows. These best tools for Project management can be a good option if your company practices Agile development or needs extensive customization. Users frequently discover that it takes some training to feel at ease with the platform, so be ready for a steeper learning curve.

7. Teamwork Projects 

Teamwork may be worth looking into if you’re searching for the best tools for Project management software that prioritizes team management. It is simple to attach details and documents to numerous tasks using the bulk editing tool. Both internal programs and third-party solutions improve the platform’s usefulness.

But just a heads-up. You must separately invite each team member to the platform before you can begin adding them to tasks. Additionally, be ready to learn some of the platform’s processes because they might not be as obvious as anticipated.

8. Evernote

According to my review, the greatest note-taking program available is Evernote. Including text, photographs, music, scans, PDFs, and documents enables you to create interactive notes. You can also convert tasks from your to-do lists or notes.

With the help of these best tools for Project management, you may better organize your projects by having a central location to view all of your notes, tasks, and to-dos. You can set reminders to ensure you don’t miss the deadlines.

However, I do not suggest using this software for team cooperation and sophisticated project management. Advanced project management capabilities are lacking.

9. Smartsheet

Teams may work on tasks and projects in real-time using Smartsheet, a customizable cloud-based project management application focused on spreadsheets. Thanks to its customizable capabilities, it may be used as a project management app, a budget tracker, a campaign tracker, and more.

However, Smartsheet might not be the best choice for you if you’re not at ease using the interface, which resembles a spreadsheet. It also has a challenging learning curve and requires add-ons for resource management and time tracking.

Starting at $7 per user per month for Smartsheet Pro, $25 per user per month for Business, and custom rates for Enterprise. Remember that all plans require a minimum of three users and that the starting monthly costs for Pro and Business are $21 and $75, respectively.

10. Hive

Hive’s AI-powered project management platform combines features like automated task management, personalized workflows, templates, messaging, and collaboration with AI. Additionally, Hive connects with more than a dozen native third-party products, including as Salesforce, Google Workspace, JIRA, and Microsoft Teams. 

Just be aware that Hive has a challenging learning curve. Additionally, you will be very confused by its pricing structure (additional analytics fees apply). Hive’s price may appear modest at first, but there’s a catch. 

The professional plan starts at $12 a month per user, but you’ll have to pay extra for “workspace add-ons” if you want features like resource management, analytics, and time tracking. These additions can increase the cost to at least $25 per user per month, which lessens its appeal.

11. TeamGantt

It’s more than just Gantt timeline charts, despite the name. With this program, you can access all the typical task management features in one location, including time sheets, reports, and shared team calendars.

According to my study, TeamGantt is ideal for small to medium-sized teams who wish to start quickly with a solid project management tool. However, it’s important to note that neither the app’s extensive reporting nor its invoicing and billing functions are included.

The new sliding scale pricing model for these best tools for project management offers better prices as you add more team members, which is an upgrade over the previous approach. The monthly cost of the Standard plan is $24.95 for a single person and $34.90 for two persons ($17.45/person). Annual plans come with a 20% discount, but for larger teams, the savings are less.

12. HubSpot

The strength of your marketing, sales, support, and project management teams can be combined with HubSpot, an all-in-one CRM application. Projects are a single location where all of your tasks, data, and communications can live in HubSpot’s free Marketing Hub. 

You can manage all of your projects under the Marketing Hub using the same platform and receive real-time feedback, notifications, and outcomes. You can start managing your projects right away with built-in templates. Establish due dates, assign owners to tasks, assign owners to deadlines, and add any required attachments or assets to projects for each project. Since it’s a component of HubSpot’s CRM, your marketing, sales, and support teams will all be connected with your customer data.

Various choices are available through Hubspot for companies of different sizes and purposes. While the Marketing, Sales, and Service Hubs offer multiple pricing with varying features and add-ons, their free CRM is an excellent place to start. Plans start at $20 monthly with no yearly commitment and vary from Free to Enterprise. However, higher-tier plans might be pricey due to additional user fees and duplicate features.

13. Zoho Projects

Unquestionably, one of the best tools for Project management that can streamline your impending work and tasks with a single click is Zoho Projects. While learning how to use all of Zoho Projects’ capabilities may take some time, getting started with it is rather simple. It gives all the essential tools required for managing projects, including Gantt charts, basic resource management tools, and timesheets. 

Despite this, we discovered Zoho Projects to be an excellent choice for small teams on a limited budget. Three pricing options are available on Zohoprojects. Free up to three user plans. A popular premium package with advanced features costs $4 per monthly user. The $9/user/month enterprise package has more capabilities for bigger teams.

14. Scoro

One of the most complete company tools for Project management for creative and professional services is called Scoro. The capability to generate and send sales estimates and bills directly from the app is one of the features that particularly caught my attention. It saves a tonne of time and keeps things in order.

Additionally, the reporting features give a comprehensive overview of projects by accounts, unscheduled time, and project status. Scoro is the ideal PM tool for individuals who want to give their job structure.

Based on my study, Scoro appears to be a fantastic choice for small to medium businesses. They offer an Essential plan with a respectable feature set for $26 per user per month. However, you must pay $37 or $49 per user monthly for more sophisticated features like CRM and reporting.

15. GanttPRO

One of the greatest project management tools, GanttPRO, aids teams and project managers in planning, scheduling, and monitoring their projects using Gantt charts. For a quick start, the solution provides pre-made Gantt chart templates.

GanttPRO is the perfect cost-effective project management solution for small to medium-sized enterprises. Plans begin at $7.99 per user per month. The Pro plan contains a few more advanced features, while the basic plan only provides the necessities.

16. LiquidPlanner

A useful project management application, LiquidPlanner provides automatic scheduling, insightful management tools, and solid time-tracking features. However, there is a learning curve, and the first setup can take some time.

The absence of an interactive Gantt chart, milestones, and non-image attachments are constraints to consider, along with several functions that may be challenging to locate. Overall, it’s a good option for individuals prioritizing resource management and efficient scheduling in their project workflows.

17. Podio

With the help of the Podio platform, you may freely tailor your company’s operations to meet your demands. However, the user interface sometimes requires a lot of clicking and can bewilder you.

It isn’t very focused on any one duty in particular. Making your own environment might be difficult, especially without clear instructions. After using these best tools for Project management, you’ll be inspired to look into more user-friendly, streamlined project management options.

18. Todoist

Your to-do lists may be turned into tasks using the excellent organization tool Todoist. It offers you an intuitive user interface to organize your chores and projects. You may increase productivity, maintain organization, and maintain mental clarity with the use of this tool.

I greatly value this tool for simple job organization and management. But it isn’t the best option for managing complicated projects. Advanced project management tools like time tracking, project reporting, and custom permissions are unavailable to you.

Todoist is free to use for beginners, but it excludes access to premium services. Paid plans begin at $4 a month per user. You must change to the Business plan in order to use all the premium features.

19. Workzone

Workzone is next on our list of the best tools for Project management. A highly committed team created Workzone to aid both people and organizations in gaining better control and visibility over their job management. 

I particularly value the “To-Do Lists,” customized for each user and sent through email, ensuring everyone is on the same page. It gives them a central area to manage and share work, ensuring everyone stays on the same page.

Workzone has a tiered pricing structure, with the Team plan starting at $24 per user per month and the Premier package at $44 per user per month. Due to the minimal user requirement for each plan, it might not be the best option for individuals or small teams.

20. Filestage

An enterprise-ready marketing project management tool called Filestage enables teams to expedite the assessment and approval of their project deliverables. When I reviewed the solution, its capacity to speed up feedback and collaboration, minimize errors, and guarantee compliance with industry standards truly jumped out to me.

For marketing projects, video creation, website design, product catalogs, or anything else, it enables coworkers and clients to examine and annotate project deliverables (such as documents, photographs, or videos) in real-time and to approve items when they are finished.

There are restrictions on active projects and storage with the free subscription, but you can have an unlimited number of team members and reviewers. The Basic plan is merely $49 per month (per year) if you require more features. The most popular Professional option for bigger teams costs $249 per month (annually).

21. Redmine

The popular free and open-source project management tool Redmine is recognized for emphasizing issue and bug tracking. Because of its high degree of adaptability, it’s a fantastic option for development teams who can manage installation and maintenance. Redmine provides practical functionalities with elements like time estimates, task dependencies, Gantt charts, and project wikis.

Remembering self-installation and maintenance are necessary, and only the online community can provide support is crucial. These best tools for Project management are suited for software engineers. Therefore, think carefully about your requirements before selecting it.

22. Nutcache

Using collaborative boards, you may use NutCache to keep your projects organized. Prioritization can be done effectively if tasks are given to people with due dates. It’s amazing that you may invite anyone to participate and collaborate, including clients, coworkers, superiors, and investors.

The adaptable interface supports Scrum, Agile, or Kanban project management methodologies, and team member communication is seamless. However, some customers complain that NutCache is too expensive for their requirements, provide free options for time tracking, and point out that the UI could be more aesthetically pleasing.

23. Paymo

The project management program Paymo has excellent time-tracking capabilities and reliable invoicing, expense, and billing functions. But that’s it. As we looked into it more, we discovered that its user interface was complex and difficult to understand, which would take some getting accustomed to. Additionally, slow and without as many capabilities as the desktop version, the mobile app. 

Additionally, Paymo’s online payment system may not work properly if you’re conducting business outside of the US because it doesn’t interact with other international payment platforms.

Paymo starts at US$4.95 per user per month for the Starter plan, which is a tad pricey given that it only offers minimal functionality. Starting at $20.79 per user per month for the Business plan.

24. Cage App

Cage App is ending our list of the best tools for Project management. Cage’s media collaboration tool is most effective for in-house teams, design firms, and creative agencies. It enables you to work directly with your team on projects, helping you to complete work on schedule. 

With its sophisticated toolkit, you can gather, discuss, and act on input more quickly. Project management, team management, and communication may all be done in one location. Getting a clear picture of ongoing tasks and how your team is doing is also quite beneficial.

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